Setting up Filters in your E-mail Program
The following instructions will take you through setting up filters in a variety of email programs. Filters automatically perform specified actions on your email messages as they are downloaded (moving message to another mailbox, changing the status of the message, etc.).
Eudora
- To setup an email filter in Eudora, click on the Tools menu and select Filters (Window -> Filters on a Macintosh).
- Click the New button in the window that comes up.
- Check the boxes for "Incoming" and "Manual". This will run the filters on any incoming email or anytime you manually run the filters.
- From the first drop down menu, select what field the filter will check (Subject, To: address, etc.).
- From the next drop down menu, select how the filter will decide on a match (contains, does not contain, etc.).
- In the text box, enter what text the filter should look for.
- If you would like to filter on more criteria, setup the next set of menus the same way as described above.
- In the "Actions" portion of the window, select what you want the filter to do when it finds a match.
Notes: If you select "Transfer" for the action, you must click the button to that comes up to the right of the menu to select which mailbox to transfer the message to. On a Macintosh, you can pick the mailbox from the Transfer menu. The "Skip Rest" option will tell Eudora not to run any further filters on the message.
- Close the filters window and save the changes.
- In Outlook Express, click on the Tools menu, then Message Rules, then Mail.
- Click the New button, if necessary, to create the new filter.
- In Box 1, select what you would like to filter on, then click the blue link created in Box 3 to set the text the filter will look for.
- In Box 2, select what you would like the filter to do when it finds a match, then click on the blue link, if necessary, created in Box 3 to provide the information the filter needs to perform its action.
- In Box 4, give the filter a name,then click OK twice.
- Start Mail, click on the Mail menu and select Preferences.
- Click on the Rules icon and select Add Rule.
- In the "Description" box, enter a description for the filter.
- Select what you would like to filter on. Clicking the + button allows you to add more criteria.
- Select what you would like the filter to do when it finds a match, then click OK and close the settings window.
- Click on the Tools menu and select Rules Wizard.
- Click the New button.
- With "Start creating a rule from a Template" selected, choose what you would like the filter to do from the first box.
- Then click the blue links in the second box to give the filter the information it needs.
- Click Next (through 3 more windows) to add more options to the filter if you like.
- Name the filter and click Finish.
- In Netscape's Mail program (Tasks menu, then Mail and Newsgroups), select the Edit menu, then Message Filters (Tools, then Message Filters in Netscape 7).
- Click the New button and give the filter a name.
- Select whether the filter should match all the conditions you supply (more specific), or any of them (more general).
- From the first drop down menu, select what field the filter will check (Subject, To: address, etc.)
- From the next drop down menu, select how the filter will decide on a match (contains, does not contain, etc.)
- In the text box, enter the text the filter should look for.
- To add more options to the filter, click More, to remove them, click Fewer.
- Under "Perform this action," select the tasks you would like Netscape to perform when a message matches the filter.
- Click OK twice.
Current Record: 1148
Create Date: 02-19-2003
Last Reviewed: 01-15-2008
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